Chief of Party (BISA Project) - Jakarta

Intro text

Application deadline: Sab 31 Agu 2019

Chief of Party (BISA Project)

1 (one) position based in Jakarta

 

 

ROLE PURPOSE:

Yayasan Sayangi Tunas Cilik (Save the Children Indonesia) is changing for the better.  We've begun to build a national organization that aims to be a strong, local, and self-sustaining voice for children in Indonesia.  To this end, SC Indonesia has been designated as a “Prospect Member”. As ‘Prospect Member’ Indonesia has been identified as part of the next way of new member development, which focusses on strengthening and localizing our voice for children in strategic middle income countries. Indonesia has been authorized by member ballot to start fundraising locally as a first step towards building a financially sustainable local organization. Future work will also involve developing a strong local governance structure and building key partnerships with local government, the private sector, local civil society among others. Success of the pilot phase will set Indonesia on a pathway to full membership.

 

The Chief of Party's primary responsibilities are aimed at providing overall leadership management and general technical direction of the entire program, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract. The COP will   oversee all aspects of program performance, both technical and managerial and support match funding pursuit.  The COP will serve as the project’s principal contact point for all donors, and will also be the project’s main contact for political stakeholders and civil society. S/he will also be responsible for ensuring coordination between all relevant government line ministries, UN organizations, the World Bank, and all other strategic partners/key stakeholders to complement national responses to chronic under-nutrition while avoiding duplications of efforts. The COP will supervise the recruitment, hiring, and supervision of all local staff and consultants. S/he will have overall responsibility in the areas of operations, administration, logistics, procurement, budgeting, and financial accounting

 

Working with the CEO, COO and senior leadership team, the post holder shares the accountability to build the most positive and affirming work environment possible and ensure that the management, staffing and culture of the organisation are suitably aligned with the mission, evolving goals and strategic ambitions aligned with the Member Accountability Framework and Minimum Performance Standards for Associate Membership.

 

The post holder will lead on achievement of the global KPIs on Operations Delivery, and contribute to achievement of global KPI’ as follows:

 

  • Financial performance against forecast (BVA) (KPI01)
  • Underspend on FS Commitment (KPI02)
  • NCE Proportion (KPI03)
  • Supply Chain Efficiency (KPI04)
  • Purchasing Efficiency (KPI05)
  • Contribute to Awards Management
  • Awards close out actions completed on time (KPI09)
  • On-time reporting (Member) and quality of reporting (MI06)
  • On-time reporting (Donor) and outstanding reports (MI07)
  • Contribute to compliance to security standard (KPI12)
  • Road safety indicator (MI15)

 

SCOPE OF ROLE :

Reports to: COO

Staff reporting to this post:

Direct: Deputy CoP, Finance and Award Manager, Advocacy and communication manager, MEAL Advisor, Provincial Coordinator.

Indirect: -

Budget Responsibilities: a 5-year project with the budget of 10 Million USD.

Dimensions: Jakarta based, with field visits as required

Key Contacts: e.g. Donors, Government of Jakarta’s relevant ministries, senior leaders of coalition technical and implementing partners, and SC Senior Management Team

 

KEY AREAS OF ACCOUNTABILITY :

Strategic Program Direction, Management and Evidence Building (40%).

  • Demonstrate high levels of commitment to SCI and the coalition partners’ vision, mission and values in order to ensure the objectives of the role and the country programme are met;
  • Provide overall project vision and leadership, leadership in liaison with key stakeholders to manage overall project design in consultation with NI, YSTC and SCUK
  • Responsible for the overall management of the project including technical, administrative, financial, operational and logistical management
  • Ensures synergy across technical components of the projects; ensures good team planning and coordination, deployment of resources and intra-team communication in support of project objectives
  • Oversee a team of senior technical, program, and finance staff and ensure clear roles and responsibilities and lines of communication are maintained amongst the team members
  • Ensure the provision of high quality technical assistance by in-country, regional and HQ based technical advisers and external consultants (if appropriate);
  • Lead the development of high quality programming, annual plans and budgeting processes for the programme;
  • Oversee the programme’s operational and analytical research, coordinate the publication and dissemination of results and ensure that research informs advocacy;
  • Ensure all contractual deliverables and reporting requirements are met and in compliance with contractual requirements  
  • Focus on and respond to requirements of scale-up through replicating and ensuring value for money on identified effective approaches and techniques. Develop programme systems that are flexible and responsive to changing demands
  • Participate in the development of the project strategic and operational plans, and oversee the development and successful implementation of annual Implementation plans;
  • Lead overall strategic and technical direction of the project in coordination with technical advisers
  • Work closely with the MEAL team and technical advisers to build a body of knowledge and evidence to guide current and future nutrition programs in Indonesia.
  • Identify and effectively manage all key risks related to the project, including compliance with donor transparency and due diligence requirements;
  • Administer the project’s financial oversight and procedures, ensuring compliance with accounting principles and donor regulations;
  • Managing any subcontracts and grants with local partners, ensuring the quality and timeliness of deliverables;
  • Ensure program delivers results, suggest changes or adjustments based on strategic, tactical and operational feedback

 

Maintaining positive relationship with diverse stakeholders (20%)

  • Represent BISA in Program Steering Committee(PSC), sharing BISA results and highlighting BISA as a model where effective best practices can positively influence policy;
  • Ensure that the other sub-thematic sectors-e.g.Youth Empowerment and Social Protection ,Child Poverty and other technical sectors (e.g. protection, Health and Nutrition) are coordinated, integrated and support each other to optimise the project purposes and objectives;
  • Ensure coordination between BISA coalition and a wide range of key stakeholders (government ministries and their respective line departments, partner organizations, civil society members, and private sector) to avoid duplication, complement concerted national efforts and leverage both financial and programmatic benefits of BISA to address stunting in program areas and beyond.
  • Ensure effective coordination/collaboration among consortium members through regular coordination meetings/program reviews, joint field visits and action planning.
  • Fosters and maintains effective, professional relations with government counterparts, local organizations, donors and other stakeholders for successful implementation
  • Build and strengthen relationships with government, donors, policy makers, key project stakeholders, technical and implementing partners, National and local Nutrition networks disseminating key lessons learned and to ensure that BISA is harmonized with other donor funded programs and facilitates government leadership and ownership in line with government Nutrition Policies;
  • Represent BISA at sub-national, national and international conferences/forums appropriately
  • Represent the project at regional, national, and international forums, including technical conferences, policy briefings, etc.
  • Contribute to ensuring all project staff are aware and are actively involved in building and maintaining the brand in all project field sites and with all project external stakeholders including partners

 

Financial and Grant Management, Contractual Compliance (15%)

  • Provide overall financial oversight of the budget over the life of the project
  • Oversee the control of expenditures within budgets.
  • Ensure compliance with donor regulations, and procedures, including compliance with all Special Conditions and Conditions Precedent in the Grant Contract.
  • Ensure compliance with all relevant YSTC (Save the Children) administrative and financial policies and procedures
  • Ensure appropriate implementation, oversight and monitoring of sub-grants to all subrecipients, including ensuring flow down and compliance with all donor regulations and procedures.

 

Reporting and Documentation (10%)

  • Oversee report preparation to meet donors and SC reporting requirements to document program performance, monitoring, and overall award compliance  in conjunction with YSTC, SCUK,  NI
  • Ensure the timely submission of all project reports, documents, and program publications including scientific submission as necessary.
  • Lead preparation of work-plans, project activity updates, and other project-related communication and reporting materials
  • Ensure that annual work plan, and all other quarterly and annual reports are produced and delivered on time. Ensure program monitoring tools and systems are in place to support high quality implementation by partners. Ensure good practice by supporting the development of strong M&E mechanisms and identify gaps in the standards of delivery of the programs by partners through a robust monitoring process.
  • Prepare other written reports on program events and activities for the Chief Executive Office and/or Country Director as required.
  • Ensure that relevant technical materials are made available and that appropriate dissemination takes place.

 

Coordinate and Harmonize Program Delivery with overall Save the Children Indonesia Country Portfolio (5%)

  • Actively participate to country strategic plans.
  • Actively coordinate with the  Program Operations and Program Development and Quality Directors to ensure the program is linked with and contributing to the overall country platform

 

Staff Management, Mentorship, and Development – Program Implementation (10%):

  • Build capacity of programme staff and Save the Children partners and ensure advocacy is included in their plans and annual objectives.
  • Inspire, lead and motivate the project team to deliver project objectives, including technical advisors and consultants, and the finance and admin staff working on the project;
  • Ensure that the project is appropriately staffed across SCI and coalition partners, including the appropriate combination of expertise across technical and operational areas, building capacity where needed;
  • Supervise assigned BISA managers and advisors: maintain updated job descriptions for each position; conduct annual performance evaluations; identify staff skills development needs and assist them to meet these needs; maintain office policies of respect and communication between supervisors and subordinates;
  • See that all staff and partners are aware of and understand SCI and coalition partners’ policies and procedures; take appropriate disciplinary measures as needed;
  • Assure the timely recruitment, orientation, and training of new BISA staff; assess training needs to further develop
  • the skills of program staff, partner NGOs and government counterparts;
  • Ensure all administrative procedures are followed, such as those regarding vehicle use and procurement; ensure logistics/administrative staff provides sufficient and timely support to the BISA team.
  • Ensure that all staff understand and are able to perform their role
  • Manage Program Implementation team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
  • Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
  • Incorporate staff development strategies and Performance Management Systems into team building process.  Establish result based system and follow up.
  • Manage the performance of all project staff through:
  • Effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
  • Coaching, mentoring and other developmental opportunities;
  • Recognition and rewards for outstanding performance;
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans. To be responsible for the work and professional conduct of staff and ensure that appropriate expertise is developed and maintained through continuing professional and personal development

Contribute to:

  • Leadership of the national foundation, YSTC.
  • Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors.
  • Ensuring that the focus of the organisation remains on the rights and needs of children.
  • Design and implementation BISA program that is aligned with Save the Children’s global ambition, address the needs of local context in Indonesia and meet members’ needs while driving forward purposefully with prioritised plans.
  • Support identification and mitigation of risks including relevant reviews or updates on risk register.
  • Takes a lead in establishing, maintaining, and improving active and regular working relationships with: host government authorities, corporate and individual donors, and partner agencies including humanitarian and development donors, and local and international NGOs.
  • Acts as a role model in ensuring that YSTC complies with all Save the Children Management Operating Standards and Standard Operating Procedures.
  • Ensure that the required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office.

 

General:

  • Ready to work in any natural disaster or emergency situation anywhere in Indonesia; 
  • Any other tasks assigned by the Supervisor.
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SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

·      Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·      Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·       Sets ambitious and challenging goals for themselves, takes responsibility for their own personal development and encourages others to do the same

·       Widely shares their personal vision for Save the Children, engages and motivates others

·       Future orientated, thinks strategically

Collaboration:

·       Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

·       Values diversity, sees it as a source of competitive strength

·       Approachable, good listener, easy to talk to

Creativity:

·       Develops and encourages new and innovative solutions

·       Willing to take disciplined risks

Integrity:

·       Honest, encourages openness and transparency

 

QUALIFICATIONS AND EXPERIENCE :

  • Recommended a minimum of 10-year management experience working in development and managing projects, including (ideally) at least one large health nutrition project , including significant field operations experience in managing development projects with financing over $ 10 million
  • Master degree in public health “public health, nutrition development, health sciences, management or a related subject. Advanced degree - PhD   preferred.
  • Minimum of 8-10 years' experience in development project management, design, implementation of Health programs in developing countries

·       Robust experience of   program cycle management, and with experience of working within a complex and matrix organisation structure

  • Previous experience of managing and developing a team and the ability to lead, motivate and develop others
  • A very good understanding of nutrition, advocacy programs.  

 

Essential:

 

  • At least 10 years of progressively advanced management experience in field-based multi-disciplinary programming encompassing nutrition, health and advocacy
  • Sound knowledge and experience of nutrition/health/food security programming and its challenges (situations where populations suffer from medium to long-term chronic food insecurity and recurrent economic or social vulnerability).
  • Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
  • Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results
  • Ability to analyse information, evaluate options and to think and plan strategically
  • An in-depth understanding of national and international development issues in particular in relation to children
  • Strong skills and proven experience in change management processes
  • Excellent interpersonal, communication and presentation skills
  • Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

 

Skills:

  • Significant knowledge of nutrition program, advocacy, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management
  • Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants from major institutional donors
  • Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results
  • Ability to analyse information, evaluate options and to think and plan strategically
  • An in-depth understanding of national and international development issues in particular in relation to children
  • Strong skills and proven experience in change management processes
  • Excellent interpersonal, communication and presentation skills
  • Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches
  • Ability to travel frequently within Indonesia
  • Experience in successfully establishing and managing collaborative relationships and partnerships with donors and government counterparts at the senior level;
  • Proven ability in managing multi-agency programmes;
  • Demonstrated leadership and management skills in a complex international setting; 
  • Sound understanding of different methodologies of M&E and operational research; and experience in developing integrated M&E and Learning systems;
  • Proven experience of managing large multi-million pound budgets and management of risk;
  • Proven ability to lead, motivate, retain and manage a diverse team of professionals;
  • Commitment to the values, missions, aims and policies of SCI and relevant partners;
  • Highly diplomatic and emotionally intelligent with strong oral and written communication skills;
  • Strong knowledge of the Bangladesh context and priorities in nutrition/FSL and health.

 

Desirable:

  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies related to BISA project
  • Advanced verbal and written fluency in both English and Indonesian are essential,
  • Master’s Degree, preferably in Social Science or relevant subject.

 

Attitudes:

  • Works well with teams
  • Conscious of child protection issues
  • Non-discriminatory and gender sensitive
  • Willing to work in remote, rural locations

 

Child Safeguarding:

Contribute to the overall implementation of Child Safeguarding Policy (CSP) within the response including ensuring CSP integration in all project activities including for target beneficiaries. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

 

General

Any other task & responsibilities given by the Supervisor and to comply with Save the Children and Yayasan Sayangi Tunas Cilik’s policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

 

Additional job responsibilities:

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

 

Equal Opportunities:

The post holder is required to carry out the duties in accordance with the Save the Children International (SCI) Equal Opportunities and Diversity policies and procedures.

 

Health and Safety:

The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

Information for internal candidates only:

  • Current Save the Children employees should inform their line managers before submitting an application.

  

To apply for this position, please click

 

Chief Of Party : External Candidate

 

Closing date for application is up to August 31st , 2019

 

Please visit us for more info https://www.stc.or.id/join-us/karir

 

Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation or disability

All recruitment practices and procedures reflect Save the Children’s commitment to protecting children from abuse